Privacy Policy

This document regulates the privacy policy and “cookies” of the Lorescape-competition website, maintained at the following address: https://lorescape.gg, hereinafter referred to the “Site”. The site is controlled by: Lorefoundry sp. z o.o.. with its registered office in POW 25 / C12, 90-248 Łódź, Poland, KRS 0001097349, NIP 7252342086, REGON 528211662, , hereinafter referred to “Service Provider”. The service provider can be contacted on the phone number: +44 7985 793408 and using the e-mail address: contact@lorescape.com.

Introduction

In the part describing the privacy policy, we inform about the conditions of collecting, processing, using and protecting of personal data of Website Users, hereinafter referred to “Users”. Any information relates to an identified or identifiable living person is considered to be personal data. An identifiable person is a person whose identity can be identified directly or indirectly, this process is mostly based on identification number or on one or more specific factors defining its characteristics. Providing personal data is voluntary, but necessary in order to use the marked functionality, for example to register an account on the website or use forms. These goals are always clearly marked. Failure to provide this data may make using these features impossible. The document also mentions applied technologies that involve data processing. These are, for example, browser’s memory.

In the field of cookies policy, we inform about the conditions of storing information or accessing the information which is already stored in telecommunications devices of end-users. The end-user is a natural person or entity using a publicly available telecommunication services or requesting such a service to meet their own needs.

Declaration

In pursuit of achieving the overriding goal of respecting the privacy, we strive to comply with all due diligence. To meet this assumption, we implement standards and principles resulting from generally applicable laws. These are in particular: GDPR (General Data Protection Regulation) – which is Regulation of the European Parliament and of the Council (EU) 2016/679 from 27th April 2016 about the protection of individuals with regard to the processing of personal data on the free movement of such data and repealing Directive 95/46 / EC (general data protection regulation), the Act of 10th May 2018 about the protection of personal data, the Act of 18th July 2002 concerning the provision of electronic services, and the Act of 16 July 2004 concerning the Telecommunications Law. We use best efforts to ensure that your personal data is:

processed in accordance with the law, fairly and transparently,
collected for legitimate purposes, about which we inform you when collecting this data,
not subject of further processing incompatible with the purposes given in the information obligation,
correct and updated as necessary,
substantively correct and adequate in relation to the purposes for which they are processed, adequately protected against unauthorized access, destruction, disclosure and unlawful use, kept in a form that allows identification of people whom they concern, no longer than it is necessary to achieve the purpose of processing, which we inform about before collecting personal data or during the process.

Data processed by the Service Provider is stored on external secure and professional servers, based on agreements concluded by the Service Provider. These contracts take into account the appropriate level of data protection.

The administrator of personal data

The administrator of personal data processed within the Website is the Service Provider.

Basis and time of personal data processing

When collecting personal data, we always inform about the legal basis of their processing. When we inform about:

art.6 point 1 lit. a) GDPR – this means that we process personal data on the basis of the consent received,
art.6 point 1 lit. b) GDPR – this means that we process personal data because it is necessary to perform the contract or to take action before its conclusion, upon the request received,
art.6 point 1 lit. c) GDPR – this means that we process personal data in order to fulfill the legal obligation,
art.6 point 1 lit. f) GDPR – this means that we process personal data in order to perform legally legitimate interests, which we always inform.

We may also process personal data based on other specific provisions, such as the Act on the provision of electronic services

The processing time of personal data depends on the basis and purpose of their processing. We always inform you about it before collecting personal data or during this process. Examples of storage periods for personal data:

Personal data processed in connection with marketing activities will be processed until objections to the processing of this data are received.
Personal data processed on the basis of consent to the processing of these data, will be processed until it is withdrawn.
Personal data processed using cookies and similar technologies, will be processed until these files are deleted using the browser or device settings and object to their processing.
Personal data processed in connection with the implementation of applicable legal provisions (eg for the purpose of issuing an invoice) will be processed within the time required by generally applicable provisions of accounting and tax law.
Personal data related to the provision of services, including sales, will be kept until possible claims from us or by us, i.e. in accordance with the generally applicable limitation periods for claims

Scopes and purposes of personal data processing

Personal data of the users is processed in systematized files, which we define by the purpose of their processing. We process only these data which is necessary to achieve the set objective. The list below includes sets, ranges and also the purposes of data processing.

The name of the set	Range of processed data	The purpose of processing
A set of personal data of Website Users	name e-mail address country seller’s details IP number photos	Enable using Website’s functionality
A set of data of people corresponding with the Service Provider	name e-mail address phone	Providing commercial, organizational or technical information to the Users by the Service Provider

In addition, the possible purposes of personal data processing are:

fulfilling legal obligations which are the result of the provisions of generally applicable law, eg. accounting or tax law,
pursuing claims and responding to them
sending marketing content to interested users

We always inform you about the purposes of personal data processing before collecting these data or when collecting them.

Disclosure of personal data

We may entrust the processing of personal data to other entities. These can be, for example, payment operator, external company which administrates the portal or another entity with whom we cooperate in order to properly provide services.

We always inform the recipients of personal data before collecting these data or when collecting them.

Entrusting personal data always takes place on the basis of a data entrustment, agreement or another legal instrument, ensuring an adequate level of security of processing of entrusted personal data.

The current list of entities entrusted with data processing is permanently available. In order to get access to it, just ask us . This can be done, e.g. by sending an e-mail. The legal basis for entrusting personal data is art. 28 GDPR.

In the case of transfer of data outside the European Economic Area, we will always inform you about this fact before collecting this data or when collecting it.

In the remaining scope, we do not disclose the collected data to third parties, except for situations in which it is required by generally applicable law, i.e. on the basis of a request of an authority or court authorized to do so.

Rights of people whose personal data is processed

In relation to the processing of personal data, the people whose personal data we process are entitled to the rights related to this process. The ability of taking advantage of the following rights depends on the legal basis for the processing of personal data.

The right to access data

The person who is the subject of data processing, is entitled to obtain confirmation from us whether personal data concerning him/her are being processed. If this is the case, he/she is entitled to access to them and to get additional information (among others goals, categories, recipients, retention, rights, source). After receiving such a request, we are required to provide a copy of the personal data which is processed. If such request is received electronically and if we do not receive any objection, we will also provide information electronically.

The right to rectify the data

The data subject has the right to request us to immediately correct any personal data that is incorrect about him/her. Taking into account the purposes of processing, he/she has the right to request supplementing incomplete personal data by providing an additional statement.

The right to be forgotten

The data subject has the right to request us to delete his personal data immediately. We then have an obligation to delete personal data without undue delay if one of the following circumstances applies:

consent for the processing personal data has been withdrawn and there is no other basis for processing,
made effective resistance to the personal’s data processing,
personal data have been processed unlawfully,
personal data must be removed in order to comply with the legal obligation,
data has been collected in connection with offering information society services.

The right to limit the processing

The data subject has the right to request for a limit the processing in the following cases:

the data subject questions the correctness of personal data – for a period allowing us to check the correctness of this data;
the processing is unlawful and the data subject opposes the removal of personal data, requesting instead to limit their use;
we no longer need personal data for processing, but they are needed by the data subject to determine, assert or defend claims;
the data subject has lodged an objection under Article 21 par. 1 GPDR regarding processing – until it is established whether the legal basis on our side (administrator) are overriding to the basis for objection of the data subject

The right to transfer data

The data subject has the right to receive, in a structured, commonly used, machine-readable format, personal data that he/she provided to us, and he/she has the right to forward this personal data to another administrator without hindrance from us, if the processing takes place:

on the basis of consent or on the basis of a contract;
in an automated manner

Data subject has the right to request sending (by us) the personal data directly to another administrator, if it is technically possible. This right can not adversely affect the rights and freedoms of others.

The right to objection

The data subject has the right to object at any time – for reasons related to his particular situation – to the processing of his/her personal data based on art. 6 par. 1 lit. f) (legitimate interest of the administrator), including profiling. We may no longer process such personal data unless we prove that there are legally valid basis for processing which override the interests, rights and freedoms of the data subject, or the grounds for determining, investigating or defending claims. Also if the data subject complains against processing for direct marketing purposes (including profiling for marketing purposes), personal data may no longer be processed for such purposes.

Server logs

These are internal event logs for the Page server, automatically saving page requests that are sent when Users use the Website. System logs contain a page request sent by the User, an IP address, browser type, browser language, date and time of the request, and at least one “cookie” file that can uniquely identify the User’s browser.

Data collected in system logs is used by us only to administer the Website. They are not transferred to third parties, excluding the circumstances described in this document.

In connection with the use of the Website by Users, we can automatically collect and save in the server logs technical details on how the services are used, the user requests related to the provision of electronic services, IP address and technical data about the operation of the Website in connection with activities made by the User. These are, in particular, information about the start, end and scope of each use of the service provided electronically. We can also collect information for local storage on the User’s device using the browser’s memory mechanism.

Cache

By providing services to Users, we can automatically use cache of the browser, application or user device. This use consists in storing data in the browser’s memory installed in the User’s device. Within the local memory, it is possible to store data intersessively, i.e. between subsequent User sessions. The purpose of using the cache is to speed up the use of the Website, by eliminating the situation in which the same data would be repeatedly downloaded from the Website, thus overloading the User’s Internet connection.

Cookies and profiling – introduction

While providing services to Users, we use professional technologies to collect and save information, such as cookies. These are commonly used, small files containing a string of characters that are sent and stored on the terminal device (e.g., computer, laptop, tablet, smartphone) used by the User when visiting the Website. This information is sent to the clipboard of the browser used, which sends it back at the next entries to the website. Cookies contain information necessary for the proper use of the Website. Most often they contain the name of the website they come from, their storage time on the end device and a unique number. Data from cookies may also be accessed by third parties listed in point 16 of the Privacy Policy and cookies.

As part of “business” cookies, we may use cookies to learn about the preferences of people using our website. For example, we can analyse the frequency of her visits. Thanks to this, we can better adapt to expectations, e.g. by displaying ads tailored to the needs and preferences of specific recipients or those who have previously visited our website. No consent to the use of these cookies will result in excluding the use of such ads.

Basis of cookie files processing

The consent to the processing of cookies may take place:

by using a button containing a statement of consent to the processing of cookies or confirmation of familiarization with its terms,
by means of software settings installed in the end device used by the User, by configuring the service used by the User.

This consent may be withdrawn at any time, in a free of charge manner and described in the section on cookie management.

Which cookies are used by us?

Cookies can be categorized with three sharing methods.

In terms of the purposes of using cookies, we distinguish between three categories:

necessary files – these files allow for the proper functioning of the Website and the functionalities that the User wants to use, e.g. authentication cookies. Without saving them on the User’s device, the use of the Website is impossible,
functional files – files that allow you to remember the settings selected by the User and adapt them to his needs and preferences, eg in terms of the selected language, font size, and the appearance of the website. They allow the Service Provider to improve the functionality and performance of the website. Without saving them on the User’s device, the use of certain functionalities of the Website may be limited, In terms of their validity, we distinguish two categories of cookie files: session files – existing until the end of a given User session, persistent files – existing after the end of the session by the User.

In terms of the distinction of the entity administering cookies, we separate:

Service Provider’s cookies.
Cookies of the Service Provider

Cookies Service providers allow you to recognize the User’s device and display the website of the Website tailored to his individual expectations, making use of its functionality easier and more enjoyable. By saving these files on the user’s device, it is possible, for example, to remember login details, keep the session after logging in, remember selected goods or services, or adapt to the preferences of the user, such as the distribution of content, language or its colour.

Third party cookies

The service provider may use cookies used by Google Inc. 1600 Amphitheater Pkwy, Mountain View, CA 94043, United States as part of the services. It is necessary to verify which of the following third-party cookies are used: Google Adwords – they allow you to conduct and evaluate the quality of advertising campaigns, carried out using Google Adwords, Google Analytics – they allow the assessment of the quality of advertising campaigns carried out using the Google Adwords service, as well as the study of Users’ behavior and traffic and the preparation of traffic statistics, Google Maps – they allow you to store information about the User, which enable the use of map functionalities available as part of the Google Maps service. Google Inc. can track the location of the User, YouTube – they allow you to store information about the User that enable the use of the YouTube service functionality. Google Inc. can track video playback by the User. The service provider may use cookies used by Facebook Inc. 1 Hacker Way, Menlo Park, CA 94025, United States. These files can be used to connect user accounts: on an external Facebook social network with a Page account, if the Service Provider provides such functionality. These files can also be used to process Facebook actions on Facebook using the “Share” or “Like” buttons. The processing of these activities may be public. – if applicable The use of third party cookies is subject to the privacy policy and cookies used by these entities. The current third party rules in this area can be found on their websites.

Managing cookie files and other information

Most often, browser settings allow cookies and other information to be placed on the end device. If the User does not agree to save these files, it is necessary to change the browser settings accordingly. It is possible to disable their saving for all connections from a given browser or for a specific site, as well as to delete them. The method of file management depends on the software used. Current rules of file management can be found in the settings of the web browser used. Consent to the processing of cookies is voluntary. However, it should be remembered that restrictions on their use may make it difficult or impossible to use part of the Website’s functionality.

Links to other websites or software

The site may contain links to other websites or software. We are not responsible for the rules of respecting the privacy policy and the processing of cookies on these websites or in this software. We recommend that you read the privacy policies and cookies of these websites or software upon entering or before installing them. Changes to the Privacy Policy and cookies We reserve the right to change this Privacy Policy and cookies. In this case, we will publish its updated version in this location.

Contact and notification

We are constantly doing our best to process Users’ personal data and cookies in compliance with the highest standards. That is why we have implemented a system of immediate reaction to situations of threats to these standards. If you identify their threat or violation, please contact us immediately using the following details:

contact@Lorescape.com
+44 7985 793408
www.lorescape.gg
In case of any questions, requests or doubts related to the processing of personal data or cookies, we encourage you to contact us. Copyright Lorefoundry sp. z o.o. 2024